Planning Memorable Corporate Events: Food, Venue, Entertainment and More
Organizing a corporate event can be daunting. With so many options for venues, catering, entertainment, and more, it’s easy to feel overwhelmed. However, with some thoughtful planning, you can create an event that will leave a lasting positive impression on your guests. Here are some tips for putting together a memorable corporate event.
Catering: Quality Food for All Dietary Needs
One of the most important elements of any corporate event is the food and refreshments. You want to serve food that is not only delicious, but also accommodates any dietary restrictions your guests may have. Working with a catering service that provides a wide variety of sandwiches, baked goods, drinks, and other menu items is a great option.
Look for a caterer that uses high-quality, fresh ingredients and can provide detailed ingredient lists for those with allergies or intolerances. Having vegetarian, vegan, gluten-free, and nut-free options is essential. If you will be serving meals, choose a food catering service that offers hot entrée choices that meet various dietary needs.
Beyond the food itself, ensure your caterer provides enough food and refreshments for your expected number of guests. Running out of food or drinks halfway through an event can leave guests disappointed. Discussing menus and quantities with corporate catering experts in London ahead of time helps prevent this issue.
Venue: Spaces to Suit Your Event Style
The venue you choose sets the entire tone and feel for your corporate event.
Consider the impression you want to make, the number of guests, and the activities planned, and choose a venue that aligns with your goals. For events that need a focal point for presentations or performances, consider including a stage set to improve the overall experience. A stage set can ensure that speakers, and performers are clearly visible and heard. Furthermore, it can add a touch of professionalism to your event, and help direct the audience’s attention to make the event more engaging.
For more formal corporate events, hotels with meeting and banquet facilities provide elegant, versatile spaces. Many hotels also have accommodations onsite, making it convenient for out-of-town attendees. Museums, galleries, and historic buildings offer a sophisticated, cultured backdrop for corporate events.
For a more casual or creative affair, look to book a stylish warehouse, studio, or loft space. These industrial venues can be adapted to your needs with lighting, furniture rentals, and decor. No matter your venue, visit in person before booking to get a feel for the layout, atmosphere, and what’s included.
Entertainment: Engaging Guests Throughout the Event
Entertainment is a great way to bring energy and engagement into your corporate event. Look for a place that provides live music, dance, comedy, and other entertainment options. Hiring a roaming magician or mentalist to perform table-side at a seated dinner is a popular choice. A live band or DJ gets people out on the dance floor at parties and celebrations.
When it comes to the success of corporate events, the right audio-video setup plays a vital role. There are a lot of aspects, like sound, lighting, and video displays, which need to be perfectly tailored to the event’s needs. To ensure that these elements are seamlessly coordinated, one can opt for custom AV integration deliverables, which can be designed to align with the specific goals and requirements of the conference.
For corporate events built around presentations, adding light entertainment like a comic doing a short stand-up set or interactive game show-style segments between sessions, can help keep energy levels high. If your event has a specific theme, consider performers who complement it, such as cultural acts for an international focus. When managing multiple speakers or on-stage segments, some organizers use platforms that simplify talent booking and occasionally touch on presenter representation services to help coordinate appearances more efficiently.
No matter what entertainment you choose, explain the type of event and expected audience demographic when booking. This helps the performer tailor their act accordingly.
With delicious catering, an impressive venue, and engaging entertainment booked, you’re well on your way to hosting a memorable corporate event.
